When the account is the first account configured in the profile, the contact/calendar folders in the IMAP folder tree will have the added words of “This Computer Only” included in the folder description.
With the introduction of Outlook ‘2013, data for IMAP accounts is completely stored in an associated. Outlook ‘2013/’2016Īn important thing to point out that surprises many people is that when people configure email accounts using auto-discover (entering only the account email address/password), it will be created as an IMAP account by default when supported by the email service provider which can have a major impact in terms of using existing data from a previous Outlook installation. Instead, the default contact/calendar folders will be maintaied in the Outlook data file that has already been configured as the default data file for the profile. In the cases where another email account was configured before the IMAP account is added, the second PST file used for contact/calendar folders does not get created. This PST file will never be automatically be deleted if the IMAP account is removed from the Outlook profile. The second PST file is set as the default data file for the profile and will contain the default contact/calendar folders for the profile. Should Outlook not find this PST file when it opens, a new PST file will be created and the folders will be re-sync’d with the server. The first PST file contains the email folders associated with the IMAP account which are sync’d with the IMAP server.
In earlier Outlook versions, when an Imap account is configured, two PST files are created. As people migrate from earlier versions of Outlook (‘2010 & earlier) there is some confusion on how data for Imap email accounts is stored in Outlook ‘2013/’2016 as compared to earlier Outlook versions (‘2010 and earlier)įor the sake of simplicity, the focus will be on environments where the first email account configured in the Outlook pofile is an Imap account Outlook ‘2010 and earlier